Control and Automate SAP Transactions Without SAP GUI

The input screens are often confusing and full of technical fields and menus. Particularly with complex transactions such as HR master data maintenance, user frustration is often high and familiarization is a challenge that consumes time and resources. Furthermore, if data has to be exchanged between SAP and other applications or systems, manual double maintenance is usually necessary. Out of the box, SAP does not allow simple data exchange with third-party systems. Errors, inconsistencies and a low level of automation are the result. All of these problems can lead to inefficient business processes and thus significantly impair a company's productivity and profitability. 

Automation of SAP transactions

One function that enables the complete automation of SAP transactions is the Transaction Feature in yunIO, the interface solution for process integration from Theobald Software. yunIO is a no-code connector for the design, automation and integration of SAP processes with a variety of (cloud) applications and platforms. The Transaction Feature is unique in its functionality, as it enables users and power users to control and automate SAP transactions and processes outside of the SAP GUI. With the component, companies can configure and parameterize frequently used SAP transactions and thus make them available for external calls in the cloud. The topic is exciting and relevant for all SAP-using companies that want to integrate, customize and automate their SAP processes with other non-SAP environments.

SAP transactions are accessed via a specific technical protocol that makes it possible to access SAP directly via the yunIO Designer - just as if you were working in the SAP GUI. The advantage is that transactional processes familiar with this approach can simply be run through analogously in yunIO Designer, saved and made available as a web service. It is then no longer necessary to execute such recorded transactions directly in SAP. They can then be made available via customizable applications and interfaces in the familiar environment, for example an employee portal. This extends the user field to those who do not have SAP access or in-depth SAP knowledge themselves, as integration with yunIO also simplifies the complexity of an SAP process, for example through fewer input fields and individual field names.

Robotic Process Automation

The development effort for SAP integration projects can be minimized with yunIO and the transaction component, and presentable results can be achieved very quickly. The integration of complex business processes carried out by specialist users is made possible by the solution, as is the complete automation of routine tasks, also known as Robotic Process Automation (RPA). For example, when entering personnel data, certain data entries can be avoided by using AI to read the relevant information from the personnel form and transferring it to yunIO and the previously created transaction service for transmission to SAP. Microsoft's process automation solution Power Automate offers excellent and ever-increasing possibilities for such processes. This type of automation drastically reduces the time required for manual input, increases efficiency and minimizes the risk of errors due to data redundancies. 

The transaction feature on a no-code basis goes beyond the functionality of the classic SAP transaction recorder, which is technically much simpler and has considerable limitations. With the yunIO Transaction Feature, users can also implement more complex transactions, such as HR master data maintenance (transaction PA30) and the execution of personnel actions (PA40). The maintenance of supplier master data (XK01) or transactions for incoming and outgoing goods (MIGO and MIRO) also works without restrictions in the new feature. 

The new transaction feature in the yunIO interface solution ensures considerable cost savings, as there is no need to develop a separate API for SAP transactions. The installation and handling is kept very simple and works without any programming. It offers the option of controlling every screen transaction in SAP via a web service. It makes no demands on the SAP system, such as the import of add-ons, does not require an SAP GUI and is an easy-to-use option for the automation and integration of SAP transactions. Application scenarios can be implemented within a very short time that would not be possible without the software, or only with a great deal of (development) effort. The tool therefore has the potential to fundamentally change the way companies use SAP for process automation.

theobald-software.com