Audit proof page

Fiscalization and KassenSichV: Disaster or all square on the boat?

Since January 1, 2023 at the latest, the last deadline - in the case of exemptions - to implement the guidelines of the Cash Security Ordinance (KassenSichV for short) has passed! And who forgets here the interaction with the GoBD requirements, comes very quickly in explanation trouble. If you want to avoid a disaster, you should be able to tick off the following points:

• Cross-checking the DSFinV-K with the TAR exports for actual content consistency does not reveal any errors.
• Everything you send to the TSE (to be signed) is also included in the DSFinV-K. 
• You know to which internal journals/files which DSFinV-K files + TAR exports belong to. 
• From the receipt to the balance sheet update as FI document, all value flows are traceable and summarizations are documented and resolved.  
• The specifics of your processes are included in the procedure documentation.
• QR code validation and document content verification are possible.
• The archive is suitable for the data that will be generated in the future and the possible connection to the SAP cloud was examined. 

Anyone who was unable to tick any or only a few boxes here is in good hands with Consult-SK. For all those who work with sales tax-relevant cash registers and use SAP, the process consultants have put together a service and software package. This keeps retailers on the audit-proof side and means they don't have to worry when the tax authorities come knocking on the door. In addition to the Receipt4S add-on developed specifically for this purpose, this package includes a review of existing data records as well as support in selecting a suitable archive for the mass data that accumulates (incl. cloud solutions) and assistance in creating procedural documentation.

How does such a process towards KassenSichV-compliant POS data archiving work and how long does it take? In the first step, existing SAP customers need do nothing more than book a free initial telephone consultation with Consult-SK Managing Director Stephan Kaup, aka Dr. POS. Available time slots for this consultation can be booked via the product page of the Receipt4S add-on with just a few clicks.

Health Check and Examination

The Health Check option, which is subject to a charge, goes one step further in the direction of audit security. This is a workshop in which the retailer's data is checked directly to determine whether everything is in order with regard to TSE and the completeness and availability of the POS data. Through the cooperation with Gastro-MIS, Consult-SK is able to carry out realistic checks, because: Gastro-MIS is the developer of AmadeusVerify, the exact tool that the tax authorities use for their audits. This investment of time and money is worthwhile in any case, because it saves a lot of work and headaches when the case of an audit arises. And these audits using AmadeusVerify have already been taking place since January 2023 and are increasing.

POS data: Receipt4S

If deficiencies are discovered in the course of the workshop review, it is possible to use the SAP add-on Receipt4S as a quickly implemented solution. Receipt4S keeps all data in a central location for you to access and shows you at a glance where things are going wrong in the monitor via a status traffic light. For example, where a TSE signature is missing or no DSFinV-K has been created. Thanks to the document flow display, possible sources of error are quickly identified. IT staff can also use Receipt4S to record whether there has been a system failure, for example. Without a record, it would hardly be possible to remember this in the event of an audit. 

The functions at a glance:

• Transfer and management of audit-relevant cash register data
• Problem-free integration (without TSE) of your existing cash registers incl. software
• Automated completeness control
• Provision of audit data for Z1, Z2 and Z3 access (e.g. DSFinV-K, SAF-T export)
• On-premises or cloud solution
• Tools for progressive and retrograde checks via the receipt, SAP CAR and SAP FI/CO 
• Fiori web interface and reporting functions

To come back to the question "How long does it take?": On average, six to eight weeks pass from kick-off to go-live of the add-on. Thanks to the Virock implementation method, Consult-SK as an SAP Silver Partner is able to avoid tough project progressions. By the way: Receipt4S can also be found in the SAP Store as an SAP-certified application!