Holistic document processing

Automated processing of order confirmations and delivery bills also offers considerable optimization potential. In the case of order confirmations, for example, the processing time can be reduced by around 60 percent through digitization, as a Mercateo study on indirect purchasing has shown.

Automated processing also significantly speeds up the processing of delivery bills. In addition, data entry errors are avoided, processes become more transparent, and subsequent searches are much easier.

The prerequisite for unlocking these benefits is software that supports the entire purchasing process. The Tangro Inbound Suite is holistically designed and automatically processes all important purchase-to-pay documents in SAP - including order confirmations and delivery bills.

For order confirmations, the software recognizes the relevant document contents such as supplier and order number as well as the item data with material, price and quantity and compares the recognized values directly with the order in SAP.

The system also checks the delivery date. If all the details match the order, the document is simply posted in SAP at the push of a button. If the system detects discrepancies, electronic workflow processes are used to clarify the issues.

The processing and checking of an order confirmation, which manually takes several minutes, is thus completed in just a few seconds. In addition, reliable processing of all received documents is ensured. No order confirmation is forgotten or lost.

The advantages of automated delivery bill processing are similarly comprehensive. The system automatically determines the important contents such as delivery bill and waybill number as well as the delivery note date.

The scanned document image is then directly available for checking together with the recognized data. If the recognized contents, such as quantities, quantities and material, match the SAP purchase order, the goods receipt is posted in SAP.

If required, even in real time directly at the logistics workstation, so that the information on the goods receipt is available in subsequent processes without delay. If the system has detected discrepancies such as a lower quantity, the quantity is adjusted if necessary and the goods receipt is also posted correctly.

A major plus point of process digitization in both cases is the significantly higher transparency of all processes. Based on the document number, the clerk can immediately infer the process and view the associated purchase order, order confirmation, delivery bill and invoice on the screen. The entire process can be easily traced. And paper filing can be completely eliminated.