It's All About Data

Whether we're talking about big data, artificial intelligence or predictive analytics, one thing is certain: there are true treasures of knowledge hidden in the almost infinite world of digital data. According to Statista, the volume of data created and replicated on the Internet in 2025 will amount to 181 zettabytes. Thanks to modern cloud infrastructures, managing such huge volumes of data is usually no longer a problem today. The focus is therefore shifting - from quantity to the quality of the analyzed data volumes.

Generate added value

In this context, the way companies obtain information and use it for decision-making is increasingly coming into focus. In times of a shortage of skilled workers and New Work, this is particularly true for the increasingly valuable resource of working time and the associated strategic workforce planning. Based on real-time data on employee numbers, qualifications, absenteeism rates, time balances, and staffing demand forecasts, companies can make well-founded decisions about how many skilled employees are optimally deployed, when, and at which workplaces. 

If companies want to generate added value from the available information relating to personnel deployment and working hours, they must orient themselves to the entire data value chain. At the beginning of this chain is the extraction of high-quality information from time management. This includes, for example, time and vacation balances, attendances and absences, availabilities, working time models and employee preferences. All time data that is digitally recorded via terminals, PCs, apps, or self-services, for example, is stored in the software correctly, seamlessly, in compliance with DSGVO, and in an audit-proof manner. 

In order to exploit the full potential of workforce management, it is important that time management and workforce scheduling represent an integrated platform. If this is not the case, there is a lack of information relevant to planning, such as the short-term absence of a specialist due to illness. By the time this important information reaches the planner, valuable time is lost in the search for a suitable replacement. With professional solutions, the protection of all personal data is ensured by multi-level authorization processes. At the same time, country-specific working time laws, pay scales and internal company guidelines are automatically adhered to. So compliance is included.

At the push of a button

Workforce management systems use this high-quality data pool for flexible workforce scheduling that is geared to staffing requirements and fits the business model. At the push of a button, an automatic duty roster is created that meets all the desired criteria and priorities. For example, a discount retailer without a consulting business specifies "Use the available personnel budget as economically as possible". A premium retailer, on the other hand, places service quality at the forefront of its operational workforce planning. Long-term capacity planning can also be carried out efficiently with the help of a precise personnel requirements assessment. 

At the end of the Data Value Chain, there are rosters that meet the interests of all stakeholders. This leads to more economical, more flexible use of valuable working time and, at the same time, a more motivated workforce. Such a win-win situation helps companies to meet the challenges of the working world of today and tomorrow, and thus also to meet the demands of the younger generation that is coming onto the labor market.

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