It also works without S/4

Thanks to these flexible standard applications, the basis has been created for a further expansion of Printus' market-renowned good customer service. Implementation is taking place in stages. Payroll accounting for the group of companies has been running smoothly in SAP ERP HCM since January 2015.

This first step allowed IT to gain initial experience with the operation of SAP systems. Users in the HR department benefit from the high level of automation, integration with financial accounting and digital communication with the authorities.

Printus awarded the application operation for the SAP ERP HCM system to Ciber Managed Services. In a multi-stage selection process, accompanied by a series of detailed workshops, Printus chose Ciber as its implementation partner.

At the beginning of November 2015, the accounting and purchasing departments went live with SAP ERP. The Printus project manager recaps:

"The go-live went smoothly, as the cut-over with over 900 individual steps was rehearsed three times. This is certainly due to the intensive testing as well as the carefully thought-out processes and the implementation with a lot of experience by Ciber."

Automation instead of manual individual steps

The Printus purchasing manager reports on the benefits:

"Many of the previous, often manual, individual steps were automated with the SAP software. Paper documents were eliminated and the high level of SAP integration made processes leaner and easier to understand.

For example, the import of supplier quotations with conversion into orders, the efficient scheduling cockpit with consideration of incoming goods capacities, the approval process for orders, automatic reminders to suppliers in the event of delays and the precise invoice verification and transparent supplier returns process.

Stock levels are now consistently evaluated in real time. And the convenient article search has quickly become a frequently used function."

The Head of Accounting adds:

"The traceability of all postings right down to procurement and the possibility of consistent ad hoc evaluations make our work much easier. Asset accounting is now also integrated and requires fewer manual postings."

The stable connection of business-critical subsystems, such as the warehouse management system, which synchronizes all warehouse movements with the SAP system, or the web stores, which obtain their availability information from the SAP system, has also been successful.

Thanks to the smooth go-live, the final step of the implementation project, the implementation of SAP CRM to support customer service and marketing, could be started without a break.

At the same time, the web stores are being modernized. The go-live will be in November 2017. In order to rule out any impact on customer processes, this will initially take place for a pilot, followed by the rollout to all sales divisions.